Advanced Education, Skills and Labour

Forms and Documentation

Forms and documentation requirements depend on your particular situation. Copies of all required forms are available below. Forms can be submitted by fax, email, mail or dropped off to our office at Coughlan College (with the exception of the Canada Revenue Agency Signature Authorization Form - original required). If you fax or email a document, please do not submit the original.

Important Notes

All Applicants

Required Forms

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Additional Forms (may be required)

  • Income Confirmation Form (ICF) PDF (774 KB)
    Required to confirm your income during the pre-study period.
    • Assessed prior to the start date of your semester: An ICF is required in order to receive any future funding.
    • Not assessed by the start date of your first semester: An ICF is required in order to have your application processed.
    • Applying after the start of your first semester: an ICF is not required.
    • Important Note: Confirming your income is a critical part of the application process. The Income Confirmation Form verifies your actual pre-study income; if this differs from the amount you estimated on your application, it may impact the available funding for future semesters.
  • Program Cost Form PDF (955 KB)
    Required if you are attending an educational institution other than Memorial University, Marine Institute or College of the North Atlantic, unless requested. The form must be completed by a representative of the educational institution you are attending.
  • Student's Consent to Release Personal Information Form
    Privacy legislation limits with whom we can discuss your file. This form is required if you consent to have the personal and financial information in your file shared with a third party such as a parent or spouse.
    • 2016/17 PDF (710 KB) (if your program starts after July 31, 2016)
  • Reduced Course Load Request Form PDF (1.2 MB)
    Required if you are requesting an exemption from the requirement to carry 80% of a full course load.
  • NL Skills Development Information Form PDF (714 KB)
    Required if you are receiving tuition, book or living allowance under the NL Skills Development Program. The form must be completed by a representative from the Department of Advanced Education, Skills and Labour.

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Documentation (may be required)

  • Employment Insurance Information
    Confirmation of your Employment Insurance Benefits is required and can be obtained from "My Service Canada Account" opens in new window
  • Protected Person Status Documents
    This document is required if you are a protected person and must be valid for the entire study period. Application for protected person status can be made through the Citizenship and Immigration Canada website at www.cic.gc.ca opens in new window. Note: If you are designated as a protected person, you are required to obtain a temporary Social Insurance Number through the Service Canada website at http://www.esdc.gc.ca/en/reports/sin/apply.page opens in new window.
  • Scholarship Verification
    If you are in receipt of a scholarship, confirmation of the amount and when you will receive the funds is required from the scholarship source.
  • Youth Services Program
    If you receive funding from the provincial government through the Youth Services Program, you must provide a letter to confirm the amount of assistance.

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Dependant Students

  • Parents' Declaration, Consent and Signature Form
    Required if you are a dependant student.
    • 2016/17 PDF (716 KB) (if your program starts after July 31, 2016)
  • Information From One Parent
    • Information from one parent may be accepted, depending on whether or not a relationship exists between the student and the other (absent) parent.
    • The parent with whom the student lives must submit an explanation of why the second parent's information is not available demonstrating that there is no relationship between the student and the absent parent.
    • Note: The refusal of a parent to contribute to the cost of post-secondary education is not an acceptable reason to have parental contribution waived.

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Married/Common-Law Students

  • Spouse's Declaration, Consent and Signature Form
    Required if you are married or in a common-law relationship.
    • 2016/17 PDF (736 KB) (if your program starts after July 31, 2016)
  • Common-Law Documentation
    • If you are living in a common-law relationship, you may be required to submit a letter from an unbiased, unrelated third party who has personal knowledge of your living arrangements and who can confirm the date of cohabitation; confirmation from your landlord is not acceptable.
    • The third party must submit their contact information, occupation and their relationship to you; affidavits are not acceptable.

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Students With Permanent Disabilities

  • Verification of Eligibility Form for Students with Permanent Disabilities PDF (1.8 MB)
    Required if you are applying as a student with a permanent disability. You must sign the consent portion of the form. The verification portion must be completed and signed by a qualified medical or educational assessor.
  • Application for Grants for Services and Equipment for Students with Permanent Disabilities PDF (2.3 MB)
    Students with permanent disabilities who have exceptional education-related costs associated with their disability (such as costs for hiring tutors, note-takers or interpreters, or costs for braille-related expenses or technical aids), may receive up to $8,000 per academic year through the Canada Student Grant for Services and Equipment for Students with Permanent Disabilities. Additional funding is available through the Grant for High Need Students with Permanent Disabilities if required. Once your application is processed, you will receive written notification of your eligibility. To be considered for this grant, you must also submit the Verification of Eligibility Form when you apply for full-time assistance.

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Students With Child(ren)

  • Birth or Baptismal Certificate
    Required for each dependant child and must contain the names of both parents.
  • Canada Child Tax Benefit Confirmation
    Required if you are a single parent to confirm receipt of this benefit. You can obtain this form by calling the Canada Revenue Agency at 1-800-387-1193.
  • Childcare Cost Confirmation
    If you have a child(ren) aged 11 years or under listed as a dependant on your application and you are requesting reimbursement of childcare costs, you must submit a letter from the appropriate government department verifying that you are not receiving a childcare subsidy. Your application will first be assessed without a childcare amount and will be reassessed if this confirmation is received.
  • Dependants with Special Needs
    If you have dependant(s) with a disaility 12 years of age or older, and are claiming childcare costs, you must submit a letter from a physician confirming that daily care is requiredand receipts verifying the amount claimed.

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Out of Province Students

  • NL Student Grant Eligibility Form
    Required for students studying outside the province, to determine your eligibility for an amount of NL Student Grant.
    • 2016/17 PDF (751 KB) (if your program starts after July 31, 2016)

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Students Not Borrowing for a Semester

  • Confirmation of Enrolment Form PDF (1.09 MB)
    If you are attending post-secondary full-time but not in receipt of a loan, you must confirm your enrollment by notifying the National Student Loan Services Centre (NSLSC) opens in new window at 1-888-815-4514 to maintain your interest free status and keep your loans in good standing. It is important to complete and submit this form before the end of the first month in your semester.

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To Appeal

  • Medical Appeal Form PDF (776 KB)
    If you are requesting that an over-award be removed from your file due to a medical withdrawal, this form must be completed by you and a medical professional.
  • Student/Parent Appeal Form - Tier One
    Required to request to have your need assessment reviewed.
    • 2016/17 PDF (812 KB) (if your program starts after July 31, 2016)

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All Printable Forms

All Printable Forms

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